1.3 To provide the Site and the Services, it is necessary for us to hold and process certain personal information about you. You agree to us collecting this personal information. We take reasonable care in keeping this information secure and preventing any unauthorised access or unlawful use of it. All personal information is processed by us in accordance with applicable data protection legislation.
1.4 From time to time, we may ask you to provide some or all of the following: details of your name, your company and/or trading name, address, telephone/facsimile number(s), e-mail address and credit card or other details. This personal information will be stored together with other information we hold such as your IP address, email content and photos you may upload to the Site and any additional information you may provide to us or which we may derive from third party sources from time to time. This information will be used by us (and our necessary service providers) to provide you with the Services and other activities associated with them. You agree that we may use your personal information as follows:
1.4.1 To verify your identity and record;
1.4.2 To facilitate our provision of the Services to you;
1.4.3 To analyse use of the Site; and
1.4.4 To keep you up-to-date with new features, products and other services which we think may be of interest to you.
1.5 We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature.
1.6 We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
1.7 We will only keep your personal information for as long as necessary for the purposes for which that personal information was given to us. Please note that, in the event we sell our business to any third party, we may share your data with a prospective buyer and their advisors, and we will transfer your data to the buyer for the purposes of continuing to provide the Services to you.
1.8 We may also disclose your personal information if required to do so by law or if we believe that disclosure is necessary to comply with any applicable law or to defend our own rights or property, or to safeguard others.
1.9 The Site is intended for audiences over the age of 18 and does not plan or intend to collect data from those under the age of 18. To respect the privacy of underage persons, those under the age of 18 should not provide any data on the Site.
1.11 You can unsubscribe from our marketing emails simply clicking on the link “Unsubscribe” at the bottom of the email.
1.12 You can delete your profile from the Site by emailing firstname.lastname@example.org
1.13 If you want to stop using your account temporarily, you may ‘deactivate’ it. Your data will be saved by us in order for you to re-access it as and when you wish to reactivate, or permanently delete, your profile. We will use reasonable endeavours to delete your data. However, even after you remove your data from your profile or delete your account, copies of your data may still be viewable and/or accessed on the internet to the extent that such data has been previously shared with others or copied or stored by other users or to the extent that such data has been shared with search engines. We cannot control this, nor do we accept liability or responsibility for this. If you have given third party applications or website access to your personal data they may keep that data to the extent that they are allowed to under their own policies.
1.17 We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
- Your Rights
2.1 Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:
2.1.1 Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
2.1.2 Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
2.1.3 Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
2.1.4 Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
2.1.5 Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
2.1.6 Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
2.1.7 Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
2.2 If you wish to exercise any of the rights set out above, please contact us. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
2.3 We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
2.4 We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.